Issue 03

Wednesday 20 September 2017

For more information
please contact:
  1. Important Reminder - Filling Vacancies Before the October Census

  2. Admission to Reception Classes 2018-19

  3. Important Change Required to Schools' Admissions Arrangements

  4. SEN Top-up Funding - Response Required by 29 September 2017

  5. Welcome Event for New Sencos and Sencos New to Barnet

  6. School Finance Support Service

  7. CSG Schools Traded Services - Customer Care

  8. CSG, Schools Traded Services - Customer Satisfaction Survey 2016-17

  9. For Schools Not Buying 'HCSS Budgeting Software'

  10. Circle Time in the Primary School

  11. Help Shape Transport

  12. Make Your Mark 2017

  13. Family Resilience Team

  14. Schools' Engagement Event

  15. Update on Child Rights Partners Programme

  • Headteachers
  • Professional Development
  • School Meeting Dates
Important Reminder - Filling Vacancies Before the October Census

For Information and Action

Thank you all for updating SAM at the end of last term. This has enabled the Admissions Team to offer out your available places during the summer holiday period.

In order that the Admissions Team can fill your vacancies before the October Census it is essential that all no-shows are identified as quickly as possible. Vacancies will not be released until the whereabouts of the child has been established and the Children Missing Education Officers will support schools by following up no-shows at the earliest opportunity.

Action required

To ensure that the Admissions Team have accurate vacancy data please:

  • Ensure on-roll dates for all new starters are recorded on SAM
  • Update the attendance count on SAM*
  • Inform the Admissions Team of any no-shows
  • Liaise with the Admissions Team regarding the offers to be made (Admission Authority schools)
  • Update SAM on a daily basis

We have put temporary measures in place to prioritise in-year offers in the lead up to the Census and have split the schools as follows:

  • Community primary schools (Years 1-6) – Emilia Michalek (020 8359 4037),
  • Church of England primary schools (Years 1-6) – Amelia McCabe (020 8359 6087),
  • Primary academies (Years 1-6) – Emilia Michalek (020 8359 4037),
  • Jewish primary schools (Years 1-6) – Amelia McCabe (020 8359 6087),
  • Catholic primary schools (Years 1-6)- Amelia McCabe (020 8359 6087),
  • Secondary schools and academies (Years 8-11) – Helen Zandes (020 8359 7620),
  • Secondary schools (Year 7) – Helen Newman (020 8359 7656),
  • All Primary schools (Reception) – Jo Penn (020 8359 7654),
  • Admission authority schools should liaise with the admissions officer concerned regarding offers to be made.

If community schools have updated the attendance count, please check SAM regularly to see if your vacancies have been filled or check ‘View Leavers’ to see if we have offered one of your children a place at another school as we may not have time to send a confirmation email in the lead up to the Census.

If we continue to work together effectively we can ensure that schools will be able to provide an accurate dataset for the census. We have not set a deadline for final offers as we are consulting heads about this issue and will update you as soon as possible.

Liz Ferrie
Admissions Team Manager

Admission to Reception Classes 2018-19

For Information

Please find in the enclosures section of this week's School Circular a letter and the timetable regarding the arrangements for the co-ordination of Reception class admissions for 2018-19. All community, foundation, voluntary aided, free schools and academies are required to comply with the dates specified, which were consulted upon and formally determined earlier this year.

Copies of the leaflet ‘Applying for a school place’ are being sent to all schools with nursery classes for distribution to parents. A PowerPoint presentation to assist head teachers at parents meetings will also be sent to school offices by email together with a letter for nursery parents and a step-by-step guide to the eAdmissions application system.

Liz Ferrie
Admissions Team Manager

Important Change Required to Schools' Admissions Arrangements

For Information

Important change required to schools’ admissions arrangements for 2017/18 and 2018/19 - Distance Measurement

We have changed our Admissions address database from the Postal Address Files (PAF) supplied by the Royal Mail to AddressBase supplied by Ordnance Survey. This means that the wording in your admission arrangements regarding the method of measuring home to school distances may need to be amended. Please check your arrangements and make the necessary changes as soon as possible, otherwise you could be open to challenge. In most cases you may just need to substitute reference to the ‘Royal Mail’ or the ‘Post Office’ with ‘Ordnance Survey’. Otherwise please use the following wording:

“Distance is measured in a straight line between the address point for the child’s home, supplied by Ordnance Survey, to the school’s main gate [or insert school’s measuring point] using the Council’s computerised geographical information system”

This change is welcomed as the database is updated regularly by the Local Land and Property Gazette maintained by the local authority, which means we are able to identify the measuring point for new properties more easily.

Liz Ferrie
Admissions Team Manager

SEN Top-up Funding - Response Required by 29 September 2017

For Information

The Autumn Term SEN Top Up data sheets have now been sent to SENCOs and Business Managers or Headteachers, listing each child’s SEN details for funding purposes. These need to be carefully checked and returned by 29 September 2017. It is vital that the relevant colleagues at all schools review this data so please contact me as soon as possible if you have not received the return. Your Top Up funding relies on information provided. We have sent the information to Headteachers in cases where we do not have a contact for the SENCO or Business Manager.

Please review and amend the data in the Top Up Data tab and refer to the Guidance Details tab for further information, paying particular attention to new starters and leavers to ensure all movements are captured correctly. The return must include all pupils of all ages with an EHCP or statement including out of borough children even though they are not funded by Barnet. For these please record the correct LA code in the Funding LA column. Nil returns are required to avoid incorrect funding.

The return must be submitted securely, ie via USO-FX, Encrypt and Send, and/or password protection. Mostly reports have been sent to schools via the LGFL secure USO-FX accounts. The files are also password protected, please keep this protection in place when returning the file. The file can be returned to me via my USO-FX account (Donna Calcraft) or alternatively the protected sheet can be sent to Please contact me for the file password if you have not received it already.

Please contact me immediately if you have any queries, so that there is no delay in submission and your school’s top-up funding can be updated for the 2017/18 financial year.

  • 0208 359 3728 (Wednesday to Friday only)
Donna Calcraft
Finance Manager

Welcome Event for New Sencos and Sencos New to Barnet

For Information

Tuesday 26 September
Presenter Joann Moore/Samantha Rothwell
Audience SENCos/Inclusion Managers (primary, secondary and special schools) New to post or New to Barnet
Venue Woodridge Primary School, Southover, North Finchley, N127HE

This is am opportunity to get together in an informal way and meet colleagues who are new to being a SENCO or new to Barnet. In the session we will cover who is who in Barnet and make informal links with each other. Moving forward the group meets each half term and the agenda is set in response to the group’s needs.

To book a place please contact: Joann or Sam on: /

Joann Moore and Samantha Rothwell
Inclusion Advisory Teachers HIST

School Finance Support Service

For Information

We are delighted to tell you that due to a recent recruitment drive we have increased capacity within the Schools Finance Support Service.

We are pleased to tell you that we can now offer schools the opportunity to buy additional services; these may include but are not limited to

  • Ad hoc School Business Manager time for one off/special projects
  • Is there something you just haven’t found the time to organise?
  • Academy accounting; help at year end, assistance with annual returns, internal audit service
  • Maintained schools, internal audit visits… are you expecting an audit soon? Would you like a peace of mind check of your internal systems?
  • 1-2-1 on-site training for Schools finance staff (employed by the school), including budget holders, office staff, head teachers or governors. For specific training on RM or HCSS or for a general schools finance overview
  • Finance consultancy. Would you like costings for special projects? Pupil premium analysed? Different staffing structures costed?
  • Unofficial funds audits

The Schools Finance Support Service is a team of 29 accountants and bookkeepers. The service was established over twenty years ago and has a wealth of experience working with maintained schools and academies both in Barnet and other boroughs

If you would like to discuss this opportunity please contact me:
020 8359 3929

Kim Garrood
Schools Services Manager

CSG Schools Traded Services - Customer Care

For Information

As part of the CSG on-going commitment to improve our services to you, I would like to offer all schools the opportunity to have an on-site visit.

This will be your opportunity to discuss the services you currently buy, raising any issues or concerns, make suggestions for improvements to our current offer, discuss new services that you would like to see added to our catalogue, or be given an overview of any of the services provided by CSG that you do not currently buy, but may be interested in.

These visits can take place at a time of your convenience.

If you would like to arrange a visit then please email me on or call me on 020 8359 3929.

Kim Garrood
Schools Services Manager
CSG, Schools Traded Services - Customer Satisfaction Survey 2016-17

For Information

As part of the Customer and Support Group’s (CSG) on-going commitment to improve our services to you, I would like to ask you to take ten minutes to complete the following survey.

This survey relates to purchasers of;

  • HR/Payroll
  • Finance
  • IT
  • Building Services
  • Safety Health and Wellbeing (SHaW)
  • Occupational Health

This will be your opportunity to give feedback on any of the services that you buy from CSG, raising any issues or concerns, make suggestions for improvements to our current offer or suggest new services that you would like to see added to our catalogue.

Thank you in advance for your comments.

Kim Garrood
Schools Services Manager

For Schools Not Buying 'HCSS Budgeting Software'

For Information

You will be aware that the CSG Schools Finance Support Service procured, on behalf of its customers, HCSS Budgeting; a web based budget setting software solution. Many schools have been using this software in Barnet since March 2016 and the feedback has been very positive. In England 1 in 3 schools now use HCSS to plan for their financial futures.

Key benefits of using HCSS Budgeting

  • Build accurate budgets based on CFR reporting structures
  • Understand the long-term impact of your financial decisions by creating ‘what if’ financial scenarios
  • Complex staffing calculations are made easy, providing highly accurate staff costings and a monthly report for reconciliations to payroll
  • Produce a wide range of essential reports for key stakeholders
  • Web based; can be accessed anywhere from any mobile device provided there is internet access
  • No backups to servers necessary
  • Better version control
  • No more spreadsheet corruption issues

The cost of the software is £275 per year for the HCSS license and £600 for the Schools Finance Support Helpdesk.
The helpdesk fee also gives schools access to;

  • RM Finance – authorised use of the customised Barnet module, telephone and email support on the use of the accounting software, trouble-shooting assistance and, where necessary, referral of complex problems to RM Ltd
  • HCSS Budget Setting Software - authorised use of the discounted licensed software, telephone and email support on the use of the budgeting software, trouble-shooting assistance and, where necessary, referral of complex problems to HCSS Education
  • Finance Administration - telephone and email advice on Scheme and Financial Guide requirements, SVFS requirements, financial procedures, taxation, salary calculations, etc
  • Training/Briefing Sessions - The Helpdesk provides free access for staff employed by schools to training/briefing sessions provided by the service

Note - the Helpdesk and training is available only to staff directly employed by a maintained school.

If you would like to purchase HCSS Budgeting please contact me and I can arrange for the software to be made available to you as well as providing on-site support to set up the system and provide training in order for you to get the best from the software.

If you would like to discuss in more detail please do not hesitate to contact me by email on or call me on 020 8359 3929.

Kim Garrood
Schools Services Manager

Circle Time in the Primary School

For Information

This course will have an emphasis on emotional regulation and teaching relaxation/mindful techniques.
Thursday 12 October 2017
Time 3.30pm to 5pm
Facilitator Alison Swanton
Training Room 5, Best Hub, Lanacre Avenue, Grahame Park, London NW9 5FN
Cost per delegate
Subscribers to HIST: Half an hour per delegate will be deducted from your HIST package
Non HIST schools and organisations: £75 per delegate

There are 30 places. A cancellation notice period of 48 hrs is required or the full fee will be charged.

This training aims to provide a practical, clear and user friendly guide for schools by addressing the following questions:

  • How do I facilitate an effective circle time session?
  • How can I introduce emotional regulation and relaxation techniques into a circle time session?

This training is for Primary SENCOs/Inclusion Managers/Pastoral team/Class teachers/Teaching assistants.

The booking deadline is Friday 6 October 2017.

To book a place please click on this link: book here and scroll down to ‘SEND & Inclusion Programme’

For more information please contact Alison Swanton:
Email –
T: +44 (0)20 8359 7724
M: +44 (0)7931 956161

Alison Swanton
HIST Advisory Teacher for Behaviour/SEMH

Help Shape Transport

For Information

The Department or Transport is seeking the views of people with disabilities to make improvements to travel by air, rail, bus and taxi. You can download the full draft transport accessibility plan including the plan in easy read and an answer booklet here:

To respond by email contact: The deadline is Wednesday 15 November 2017.

Jenny Gridley
Advisory Headteacher

Make Your Mark 2017

For Information

Make Your Mark is a national ballot for all 11 to 18 year olds to vote on one of 10 issues that they feel is most important to them. Make Your Mark 2017 is now live and runs till October 6. The top 5 issues will be debated in the House of Commons by the UK Youth Parliament members to decide on the national priorities for the forthcoming year. Last year Barnet collected 6,106 votes and this year we aim to reach more. Ballot papers have now been posted to all our named Youth Voice contacts in secondary schools. If you haven’t received them, need more, or you would now like to get involved do get in touch on the details below.

Ballot papers, tally sheets and other info can also be accessed online:

Online voting can also take place at: this is ideal to get large groups of pupils voting at one time in lessons.

Please do not hesitate to get in contact if you would like to to discuss how your school can be involved with Make Your Mark or if we can provide any support.

Tony Lewis
Voice of the Child Coordinator

Family Resilience Team

For Information

Children and Young People’s Wellbeing Programme

Who are we?

We are a team of 4 Wellbeing Practitioners (in training) providing early intervention in the form of guided self-help which gives children, young people (CYP) and their families the skills, techniques and knowledge to deal with common difficulties facing children and young people such as anxiety, low mood and behavioural difficulties.

What is guided self-help?

Guided self-help uses CBT techniques, to help enlighten and build competence and resilience in CYP and their families. Practitioners work collaboratively with CYP and parents, sharing information and resources, alongside identifying goals and tasks to work on during sessions and independently between sessions.

The aim is to increase self-awareness, create a toolkit of self-help strategies and develop ber family and community support. Guided self-help is designed to help young people, children and families to help themselves. It is delivered over 8 sessions, some face-to-face and some telephone sessions.

CYP / parents need to commit to the agreed number of sessions, be willing to engage with the materials and resources shared, as well as try out different techniques both during and between sessions.

Who do we see?

Our services will be offered to children and young people up to the age of 18 years, with concerns in the following areas:

  • Anxiety – for CYP across the age range (e.g feeling panicky; constant worrying; difficulty sleeping)
  • Low mood – for young people aged 12-18 years (e.g sadness; low self-esteem; not enjoying life as much as you used to)
  • Common Behavioural difficulties – for children aged 3-8 years (e.g. unable to follow instructions; aggression; difficulties at meal-times bedtimes; difficulty attending school).

For children aged up to 11 years, sessions will be carried out with parents/carers and at times with the parent and child. For young people aged 12 years upwards, sessions will be carried out with the young person independently and with parent and young person as appropriate.

Who we don’t see

  • CYP who are already engaging with CAMHS
  • CYP with complex mental health needs
  • Young people or parents with alcohol/substance dependence
  • Families where complex environmental/ interpersonal factors are present are difficult for us to work with, as this may interfere with the YPs ability to focus on and benefit from the work. Offering our service to a CYP/family will depend on the families engagement w supporting services for the environmental issues and hence their ability to engage with the work and support the YP.

How to access

For further information please contact (07984 018 546)
You can refer using the e-CAF or Universal Plus form both of which can be found on the Barnet website.

Caroline Quinlan
Wellbeing Supervisor and Development Lead

Schools' Engagement Event

For Information

We would like to invite you to attend a School’s Engagement Event:

  • Wednesday 18 October 2017
  • Hendon Town hall, The Burroughs, Hendon, London, NW4 4AX
  • 5.30pm for registration and refreshments
  • The session will start at 5:45pm

(There are no parking restrictions around the Town Hall after 5:30pm)

The event has been designed to share our Youth Voice opportunities and wider engagement events which are available to your pupils and creating a working relationship between all schools and the Voice of the Child team at Barnet Council to support you in delivering youth participation opportunities within your school, for example School council. The session will also be a great chance to enable you to share best practice with other schools.

The event is for any member of staff, we ask that every school provides a minimum of one representative especially aimed at Head Teachers/ Deputy Head’s, in addition to student Voice leads, school council co-ordinators, PHSE staff or anyone with an interest in youth voice or participation of your students within the wider community there is no maximum number of staff you can send.

The aim for the event is that it can deliver a one-stop-shop of all the forums and opportunities which are available to your pupils and how these can be linked to OFSTED’s criteria for ‘Raising Aspirations’ and the national curriculum, for example Citizenship and PSHE.

The draft agenda is attached in teh enclosure section, please RSVP by Wednesday 11 October 2017 to enable us to arrange catering as a light buffet will be provided.

I look forward to hearing from you and meeting you on Wednesday 18 October. Please don’t hesitate to contact me if you have any question or queries.

Kerry Hodges
Voluntary & Community Sector Partnership Lead

Update on Child Rights Partners Programme

For Information

As you are aware Barnet has gone into a three year partnership with Unicef UK to deliver the Child Rights Partners Programme.

The Child Rights Partners Programme is a partnership across the borough, ensuring that all children, including the most vulnerable children, can be supported to grow up healthy, happy, safe and resilient. We believe that this will support our ambitions to make Barnet the most Family Friendly borough in London by 2020.

We are at now looking at developing 6 badges which, as a partnership, we will need to be assessed upon over 3 years. We are keen to ensure that these badges are co-produced with as many partners as possible and reflect right across the partnership an approach to upholding children’s rights.

Since our launch in May I have been meeting with our partners, establishing our Child Rights Forum and planning our ‘Pre-Discovery Day’ and our ‘Discovery Day’.

In this email I would like to update you all on where we are now and what next.

Discovery Day

I would like to say thank you to all those who attended.

For those who could not join us we had a full day involving a range of group activities focusing on: Barnet as a child friendly community and where we are now; our strengths; our challenges and our 3 year vision for Barnet. These discussions included 39 professionals from across the partnership and most importantly 8 young people.

The day also included the participants having to select three thematic badges to complement the three foundational badges (‘Culture’, ‘Co-operation & Leadership’, ‘Communication’). At this stage participants felt bly about four badges which included; ‘Equal & Inclusion’, ‘Healthy’, ‘Family & Belonging’ and ‘Safe & Secure’. It is important to note at this stage these badges should not be considered final as more discussions will take place.

Please see attached more detailed explanation of the badges.

The discovery phase of the programme lasts approximately six months and concludes with the agreement of a tailored action plan for the borough (January 2018). During this period there will additional data to be collected and analysed, i.e. focus groups and surveys with additional input from professionals and children and young people. The additional data will help Barnet to refine the badges and action plan to support us to become a recognised Unicef Child Friendly Community.
I will be organising focus group sessions for professionals.

Please let me know if you or a member of your team would like to be involved in these sessions. Contact me on

Young People’s Mini Discovery Day

This event will take place as part of Barnet Youth Board on 28 September from 5.30pm to 8pm. It is open to all 11 to 18 year olds (up to 25 for young people with SEND) who live, study or work in Barnet. The aim of Barnet Youth Board is to give young people the opportunity to campaign on issues affecting young people locally and nationally and plan projects to benefit the community.

This session will have the same focus as the ‘Discovery Day’ giving the young people the same opportunity to discuss the thematic badges by getting involved in interactive activities.

If you know any young people who would like to attend please contact me at:

Children’s Rights Forum

I would also like to remind you about our Children’s Rights Forum to share with young people you may be working with:

  • Meet every second Monday of the month from 5.30pm to 7.30pm at Barnet Council offices at North London Business Park, Oakleigh Road South, N11 1NP
  • Open to all 11 to 18 year olds (up to 25 for young people with SEND) who live, study or work in Barnet
  • A chance for young people to share their views on what the programme should focus on for the next three years
  • A chance for young people to learn about the Nations Convention of the Rights of the Child (UNCRC) and to receive Child Rights Training and to become a Child Rights Champion.

Barnet Child Rights Partners Newsletter coming next month

I am currently in the process of designing a Barnet Child Rights Newsletter which will be sent out monthly. If you do not wish to receive this newsletter please let me know so I can remove your contact from my distribution list.

We would like to hear from schools to discuss how we can work together. If you would like your school to be involved please contact Kerry Hodges on or 0208 359 2202.

Kerry Hodges
Voluntary & Community Sector Partnership Lead



  • schools_engagement_agenda.pdf
    All Secondary Schools

    The agenda for the school's engagement event. Please click on the above link for further details.

  • Badges_framework.pdf
    All Schools

    A document explaining in further detail the foundational badges. Please click on the above link for further details.

Professional Development

Please click the relevant links below for all of the Continuing Professional Development (CPD) Flyers.

All CPD Flyers organised by Programme Strand

CPD Flyers organised by Issue Date

Early Years Training & Development Guides

Barnet Partnership for School Improvement (BPSI)

School Meeting Dates
  • School Meeting Dates
    All Schools

    Use the following link to open the School Meeting Dates document (PDF)
    2017-18 Meeting Dates.pdf